Review the contract and make sure you have correctly completed and signed all required disclosure forms, including the Property Condition Disclosure (SPCD). Go to Dotloop and create a loop for this transaction. Be sure to add all required contract disclosures and agency forms to this loop and send them to the parties required for signature. Once you have completed the required signature and information on all applicable forms, you can send the documents to the office. Documents can include the following forms: By taking a quick look at the transaction coordination schedule, agents can determine what stage the TC is at and when to expect the next update. Transaction checklists offer a systematic way to track the progress of a transaction and are useful to everyone involved: broker, inspector, securities company, final counsel, TC, and client. As homeownership continues to rise steadily (to 64.3% in January 2020 and is expected to reach 66.8% this year), brokers should do everything in their power to save time while ensuring that every step of the transaction process is transparent. At Preclose, we`re fortunate to work with some of the best real estate and transactional coordination teams in North America, and we`ve found that the difference between a transaction management process that generates recurring revenue and a process that falls flat with clients lies in how you conduct your transaction coordination process – starting with your TC checklist. Once you`ve decided what types of transactions you`re going to make, you`ll need to break them down into smaller transactional steps. This process will help you stay very organized when creating your transaction checklist and make sure you don`t miss anything.

Prefer GO! provides real estate teams and transaction coordinators with a single centralized platform for a seamless closing experience. Try Preclose GO! Completely free and discover how thousands of real estate agents and TC make their clients happy from contract to conclusion. By keeping each checklist and template in a central platform, Melisa CTs also receive far fewer recording calls from agents. Instead of picking up the phone, Melisa`s agents simply check the transaction coordination schedule and can see at a glance what the next step is and when they can expect the next email from their TC. Nothing new here. But what if we told you that something as backend-oriented and technical as a checklist for the transaction coordinator is actually crucial to unlocking all of the above? On the seller`s side, the preparation of the pre-registration appointment can be divided into the following tasks: Send the following email to the lender. Do not forget to attach a copy of the contract performed. Write down important timelines and go to your Google Calendar to schedule them and add the listing agent as a guest. Set a reminder 5 days before it occurs.

Some of these reminders may be for: Check in the contract which party is responsible for ordering the home warranty. If it`s on the seller`s side, refer to the contract from which the supplier must order the home warranty and go to their website to change it. See the sample video below for instructions. Ask any real estate agent to tell you the most important goal for growing their business, and you`ll likely hear one of the following answers: Melisa has been in the real estate business since 2007. Over the years, it has certainly accumulated hermetic models, resources and, of course, checklists. But with a team of 20 transaction coordinators all of whom need training and support, making sure every box is ticked can be a challenge. Today`s real estate market is very competitive. Transaction managers like Melisa know how important it is to customize every item on your TC checklist to create (and then scale) an exceptional experience for real estate clients. Check the HUD and ask the agent to confirm and sign it. Make sure the following is correct: “I`m able to close 30-60 files per month or 30 per transaction coordinator because I have the systems, models, and consistency” Even for CTs who, like Melisa, have been in business for years, it`s important to have the right checklist in front of you to stay on track, when things are busy.

And Melisa`s team is really busy. Brokers representing sellers need a checklist that reflects the tasks required from pre-registration to completion. Brokers representing buyers want a checklist that starts when the home is contracted. Remember what role you play in each type of transaction and plan the roles of other members of your real estate team. For example, the home inspector and other team members involved in the inspection process and follow-up should be on the checklist to ensure that everything is done on time. If the buyer has sent inquiries to the seller to repair the property, contact the listing agent to make sure they have been made and collect all receipts from the customer and send them to the buyer`s agent. If you`re working on listings for the property, check if any of these steps apply to your transaction: real estate requirements also vary by state, so transaction checklists differ based on these requirements. For example, some states do not require the use of a real estate attorney for fencing and others do. Checklists also vary depending on each brokerage`s approach to transactions. The following information is just a guideline to help you develop your own checklist.

Feel free to customize it to your needs and scale it to make it more relevant to your customers. TC Pro Tip: To keep your checklist relevant to the transaction coordinator over time, be sure to adjust and refine your checklist based on the new tasks you encounter as you close more files! “You can`t mess everything up. You just can`t. And if you spoil it, it`s because you don`t follow Preclose. End of story. Simply put, a Transaction Coordinator (TC) checklist tells your TC step-by-step exactly what to do after receiving a file. If you represent the seller, you`ll probably need to focus on pre-registration to close it. For those who have doubts about the need to hire a transaction coordinator, real estate transaction checklists with deadlines are a fantastic way to get started without feeling like they`re leaving everything to the transaction coordinator. They allow the transaction coordinator to track and complete tasks as easily as possible in a timely manner. Maybe you think, “I don`t really need a transaction coordinator – I can do everything myself!” We ask you to think again.

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